Wednesday, September 2, 2026

Fundamentals of computer : Generation, Classification, Characteristics

 

Fundamentals of computer

Fundamentals of computer : Generation, Classification, Characteristics will let you know all information related to computer fundamentals. You can enhance your knowledge by reading this article. 


                                  

Introduction to computers

Computer is a machine. It is an electronic machine which works on data and instruction given to it. So it is known as data processing machine too. Computer today has wide range of fields of use. It has become an indifferent part of our life. The world can’t be imagined today without computer.

What is computer?

A computer, in simple term, can be defined as an electronic device that is designed to accept date, perform the required mathematical and logical operations at high speed, and output the result. It accepts date, processes it and gives information as output. Hence, a computer can be defined as a high speed electronic device which accepts data, process the data and gives information as output.

 

Characteristics of computer:

We have seen that a computer is an electronic device that performs a function based on a given set of instructions known as a program. Here data refers some raw facts or figures, and information implies the processed date. For example if 12.12.92 is the date of birth of a student, then it is raw data to find out present age of the student. And the outcome is information.

Date-Process-Information

 


Today, computers have become a crucial part of our everyday lives, and we need computers just like we need the television, telephones, or other electronic devices at home. Computers are basically meant to solve problems quickly and accurately.

 

The important characteristics of a computer are discussed in the following text.

 

Speed: computers can performs millions of operations per second, which means that date that may otherwise take many hours to process is output as information in the blink of an eye. The speed of computers is usually given in nanoseconds and picoseconds.

 

Accuracy:  a computer is a very fast, reliable and robust electronic device. It always gives accurate result, provided the correct data and set of instructions are input to it. Hence in the event of an error, only the user who has fed the incorrect date or program needs be held responsible. This clearly means that the output generated by a computer depends on the given instruction and input data. If the input data is wrong, then the output will also be erroneous. In computer terminology this is known as garbage in garbage out.

 

Automation: Besides being very fast and accurate, computers are automatable devices that can perform a task without any user intervention. The user just needs to assign the task to the computer, after which it automatically controls different devices attached to it and executes the program instructions.

Diligence: unlike humans, computers never get tired of a repetitive task. It can continually work for hours without creating errors. Even if a large number of execution requires the same duration, and is executed with the same accuracy.

Versatile: versatility is the quality of being flexible. Today, computers are used in our daily life in different fields. For example, they are used as personal computers for home use, for business oriented tasks, weather forecasting, space exploration, teaching, railway, banking medicine, and so on indication that computers can perform different task simultaneously. On the PC that you use at home, you may play a game, compose and send e- mails, listen to music etc. therefore computers are versatile devices as they can perform multiple tasks of different nature at the same time.

Memory: similar to humans, computers also have memory just the way we cannot store everything in our memory and need secondary media such as a notebook, to record certain important things computer also have internal or primary memory as well as external or secondary memory. While the internal memory of computer is very expensive and limited in size, the secondary storage is cheaper and of bigger capacity.

Generation of computer

First generation (1940-1956): vacuum tubes.

First generation computers used a very large number of vacuum tubes for circuitry and magnetic drums for memory. These computers were so big in size that they often required an entire room to be installed. The first generation computers were very expensive and were hence mainly used for scientific purposes. In addition to a large amount of space, they also needed a lot of electricity and thus generated enormous heat which often the cause of malfunctions. UNIVAC (universal automatic computer) and ENIAC (electronic numerical integrated and calculator) are prime examples of first generation computing devices.

Second generation (1956-1963): Transistors. 

Second generation computers were manufactured using transistors rather than vacuum tubes. Transistors were far superior to vacuum tubes. Computer manufactured using transistors were smaller, faster and more energy efficient and reliable then first generation computer. These computers had faster primary memory and a larger secondary memory. But production of such computers was difficult and expensive due to transistors.

Third generation (1964-1971): integrated circuit.

The development of the integrated circuit (IC) was the hallmark of the third generation computer. Integrated circuit were smaller, less expensive more reliable and faster in operation, consumed less power and generated less heat than the components used earlier. The third generation computers were also much more powerful than their predecessors. These computers had faster and larger primary memory and secondary storage. Third generation computers were widely used for scientific as well as business applications. But these computers were difficult to maintain. They got heated very quickly.

Fourth generation (1971-1989): microprocessors.

The microprocessor launched the fourth generation of computer with thousand of integrated circuits built onto a single silicon chip. This computer could fit in the palm of hand.  During the fourth generation, semiconductor memories that were very fast were used and HDDs also become cheaper smaller in size and larger in capacity. Fourth generation also saw the development of graphical user interfaces (GUI) the moue and handheld devices. These computers were consuming less electricity so generating less head. GUI help user to learn and work easily. Network allowed sharing of resources thereby enabling efficient utilization of computer hardware and software.

 

Fifth generation (Present and Beyond): Artificial intelligence.

Fifth generation computers are completely based on the new concept of artificial intelligence (AI) although such computers are still in development, there are certain application such as voice recognition that are widely being used today. Parallel processing and superconductor technology have made AI a reality. In the computers the aim is to develop devices that respond natural language input and are capable of learning s and self-organization.

Classification of computer

On the basis of speed in performance:

1.      Supercomputer

2.      Mainframe computer

3.      Minicomputer

4.      Microcomputer

 

Supercomputer

Among the four categories the supercomputer is the fastest, most powerful and most expensive computer. Supercomputers were first developed in the 1980s to process large amounts of data and to solve complex scientific problems. Supercomputers use parallel processing technology and can perform more than one trillion calculations in a second. A single supercomputer can support thousands of users at the same time. Such computers are mainly used for weather forecasting, nuclear energy research, aircraft design, automotive design, online banking, and controlling industrial units’ etc. examples- CRAY-1, CRAY-2, CYBER 205 etc.

 

Mainframe computer

Mainframe computers are large scale computers. These are very expensive and need a very large clean room with air conditioning, thereby making them very costly to deploy. As with supercomputers, mainframe can also support multiple processors. IBM S/390 mainframe can support 50000 users at the same time. These are also used in large organization such as banks, airline companies and universities etc.

 

Mini computers

As the name suggests, minicomputers are smaller, cheaper and slower than mainframes. They are called minicomputers because they were the smallest computer of their times. The capability of such computer falls between mainframe and PCs. Such computers are widely used in business, education, hospitals, government organizations etc. while some of such computers can be used only by single user. These computers are designed for complex task.

Microcomputer

Microcomputers are commonly known as PCs, are very small and cheap. The first microcomputer was developed by IBM named IBM-PC. Desktop, laptop, workstation, network computers, handheld computers and cellular phones etc. are the different type of microcomputer of today. 

 

 


Basic computer organization

A computer is an electronic device that basically performs five major operations. Such as

1.      Accepting data and instruction. (input)

2.      Storing data.

3.      Processing data.

4.      Displaying results (output).

5.      Controlling and coordinating all operation inside a computer.

Application of computers

When the first computers were developed they were used only in the fields of mathematics and science. In fact the first effective utilization of computers was for decoding messages in military applications. Later on computers were used in real time control systems such as for landing on the moon. However, with the advancement of technology the cost of computes and their maintenance declined. This opened the way for information processing. Today computers are widely used in fields such as engineering, health care, banking, education, internet, digital video composition, desktop publishing, government, traffic control, legal system, retail business, sports, music, movie, travel and tourism, business and industry, hospitals, geology, astronomy, weather forecasting, online banking and robots etc.



Input and output devices

Input devices

An input device is used to feed data and instruction into the computer. In the absence of an input device, computer would have only been a display device. Keyboard, mouse, joystick, barcode reader, image scanner, audio input devices, video input devices are some examples of input devices.

 

Keyboard:

The keyboard is the main input device for computers. Computer keyboards look very similar to the keyboards of type writers. Most keyboards have between 80 to 110 keys which include the following keys. Typing Keyes (alphabets), numeric keys (0 to 9 natural numbers), function keys (these are the specific command keys placed on top of the key board in a row), control keys (all arrow keys are used to handle and control the cursor on the screen. Home and end key to move the cursor to the beginning and end of the current line. Page up and page down keys to move to the previous and the next page. Insert to enter a character between two existing character. Delete to delete a character at the cursor position.). Other common control keys on the keyboard include control (Ctrl), alternate (Alt), escape (Esc), print screen, pause the window or start key (window logo) and shortcut keys. The shortcut key has a mouse pointer printed on it and is used to access the options available by pressing the right mouse button. The escape key cancels the selected option and the pause key suspends a command or process in progress. Finally the print screen key captures everything on the screen as an image. The image can be pasted into any document.

Advantage: the keyboard is easy to use and cheap.

Disadvantage: the keyboard cannot be used to draw figure. The process of moving the cursor to another position is very slow. Mouse and other pointing devices are more apt for this purpose.

 


Pointing device, Mouse:

A pointing input device enables the users to easily control the movement of the pointer to select items on a display screen, to select commands from commands menu, to draw graphs etc. Mouse is one of pointing device. It is an important device that was invented by Douglas Engelbart in 1963. It is the key input device used in a graphical user interface. It can be used to handle the pointer easily on the screen to perform various functions such as opening a program or file. The mouse has two buttons and a scroll wheel. It can be held in the hand and easily moved. Without lifting, along a hard flat surface to move the cursor to the desired location --up, down, left, right. Once the mouse is placed at the appropriate position the user may perform the following operations. Point placing the mouse pointer over the word or the object on the screen by moving the mouse on the desk is termed as pointing. Click pressing either the left or the right button of the mouse is known as clicking. Clicking a mouse button initiates some action. Drag means pointing to desired location while pressing the left button. Scroll wheel which is placed in between the left and right buttons of the mouse is used to vertically scroll through long documents.

Advantage: a mouse is easy to use and can be used to quickly place the cursor anywhere on the screen. It also helps to quickly and easily draw figures. It is cheap. Its point and click capabilities make it unnecessary to remember and type in command.

Disadvantage: the mouse needs extra desk space to be placed and moved easily. The ball in the mechanical muse must be cleaned to remove dust from it.



Output devices:

Any device that outputs information from a computer can be called an output device. Basically output devices are electromechanical devices that accept digital data from the computer and convert them into human understandable language. The output devices are monitor, projector, speaker, printer etc.

 

Soft copy devices: soft copy output device produces an electronic version of an output. For example a file that is stored on a hard disk, CD, or pen drive—is displayed on the computer screen. Monitor is soft copy output device used to display video and graphics information generated by the computer through the video card. Computer monitors are similar to television screens but they display information at a much higher quality. The monitor is connected to either the VGA or the digital video interface (DVI) port on the video card.  Monitor come is three variants- cathode ray tube (CRT), liquid crystal display (LCD) and plasma. The CRT monitor looks much like traditional television and are very huge in size. LCD monitors on the other hand are thinner, offering equivalent graphics quality. However these days LCD monitors are replacing CRT monitors as they are cheaper and occupy less space on the desk. Most monitors have a size range of 15 inch to 21 inch or more as a diagonal measurement from one corner of the screen to the other.

 


CRT Monitor:

CRT monitors work by firing charged electrons at a phosphorus film. When electrons hit the phosphor coated screen, they glow, thereby enabling the user to see the output.

 

Advantage:

1.      CRT monitors provide images of good quality.

2.      CRT monitors are cheapest when compared to LCD and plasma monitors.

3.      The images are clear even when you try to view from an angle.

Disadvantage:

1.      CRT monitors occupy a large space on the desk.

2.      They are bigger in size and weight and therefore difficult to move from one place to another when compared with other types of monitors.

3.      Power consumption is higher than the other monitors.

 

LCD Monitor:

An LCD monitor is a thin, flat, electronic visual display unit that uses the light modulating properties of liquid crystals which do not emit light directly. LCD screens are used in a wide range of application ranging from computer monitors, televisions, instrument panels, aircraft cockpit displays etc to consumer devices such as video players, gaming devices, clocks, watches, calculators and telephones. These days LCDs have become so popular that there are replacing the traditional CRT displays at a fast pace. LCD screens are more compact, lightweight, portable, more reliable and easier on the eyes. LCDs are more energy efficient and offer safer disposal than CRTs. It is because of their low electrical power consumption that they are widely being used in battery powered electronic equipment. LCD technology is based on the principle of blocking light; an LCD monitor consists of two pieces of polarizing filters that contain a liquid crystal material between them. A backlight creates light, which is made to pass through the first substrate. Simultaneously the electrical currents cause the liquid crystal molecules to align thus allowing varying levels of light to pass through to the second substrate and create the color and hence images are seen on the screen.

Advantages:

1.      LCD monitors are very compact and lightweight.

2.      They consume less power.

3.      They do not suffer from geometric distortion.

4.      There is little or no flicker of images.

5.      They are more reliable than CRTs.

6.      They cause less eye fatigue.

7.      They can be made in almost any size or shape.

 

Disadvantage:

1.      They are more expensive than CRTs.

2.      Images are not very clear when tried to view from an angle.

 

 

Speakers

Initially computers were designed to be used only for scientific purposes, but later with the advances in technology computer became so popular and cheap that they are now used in almost every sphere of our day to day lives. Today all business and home users demand audio capabilities from their computers for this purpose speakers were developed in different sizes and shapes and with different powers and sound quality.  With all these types of speakers, the user can enjoy music, movie, or a game, and the voice will be spread through the entire room. With good quality speakers, the voice will also be audible even to people sitting in another room or even to neighbors. Users often use headphones to chat with people over the internet. With headphones, they are assured that the conversation is heard only by them. However, in addition to the headphones, they are also required to use a separate microphone to talk to the other person. Hence, another device called the headset was developed to allow user to talk and listen at the same time, using the same device. Headsets are widely used in call centers and other telephone intensive jobs and for personal use on the computer to facilitate comfortable simultaneous conversation and typing.

Printers

A printer is a device that takes the text and graphics information obtained from a computer and prints it on to a paper. Printers are available in the market in various sizes, speeds, sophistication and costs. Usually more expensive printers are used for higher resolution color printing.

 


Classification of printers

Printers can be broadly classified into two groups: Impact and non-Impact printers

Impact printers

These printers print characters by striking an inked ribbon against the paper. Example: dot matrix printers, daisy wheel printers and most types of line printers.

Advantage

1.      These printers enable the user to produce carbon copies

2.      They are cheap

Disadvantage

1.      Impact printers are slow

2.      Poor print quality

3.      Extremely noisy

 

Non impact printers

These are much quieter than impact printers as their printing heads do not strike the paper. They offer better print quality, faster printing and the ability to create prints that contain sophisticated graphics. Such printers us either solid or liquid cartridge-based ink, which is either sprayed, dripped drawn onto the page. The main types of non impact printers are inkjet, laser and thermal printers.

Advantage

1.      Prints good quality

2.      Noiseless

3.      Fast

Disadvantage

1.      Printers are expensive

2.      The ink cartridges used by them are also costly

Computer memory and processor

Memory is an internal storage area in the computer, which is used to store data and programs either temporarily or permanently. Computer memory can be broadly divided into two groups- primary memory and secondary memory.

 

Primary memory

Primary memory or main memory or internal memory is the only type of memory that is directly accessed by the CPU. The CPU continuously reads instructions stored in the primary memory and executes them. Any data that has to be operated by the CPU is also stored there. There are two types of primary memory i.e. RAM (Random Access Memory) and ROM (Read Only Memory). 

 


RAM is volatile storages are within the computer that is typically used to store data temporarily, so that it can be promptly accessed by the processor. The information stored in the RAM is basically loaded from the computer’s hard disk, and includes data related to the operating system and applications that are currently being executed by the processor.  RAM is considered random access because any memory cell can be directly accessed if its address in known. When the RAM gets full, the computer system operates at a slow speed. When multiple applications are being executed simultaneously and the RAM gets fully occupied by the application’s data, it is searched to identify memory portions that have not been utilized. The contents of those locations are then copied onto the hard drive. This action frees up RAM space and enables the system to load other pieces of required data. RAM is two types i.e. Static RAM and Dynamic RAM.

ROM refers to computer memory chips containing permanent or semi permanent data. Unlike RAM, ROM is non volatile; that is the data is retained in it even after the computer is turned off. Most computers contain a small amount of ROM that stores critical programs such as the Basic Input/ Output system (BIOS) which is used to boot up the computer when it is turned on. The BIOS consists up of few codes that tell the computer what to do when it starts up. Moreover ROMs are used extensively in calculators and peripherals devices such as laser printers, whose fonts are often stored in ROMs.

 

Secondary Storage Device

Secondary storage also known as external memory or auxiliary storage which differs from main memory in that it is not directly accessible by the CPU. The secondary storage devices hold data even when the computer is switched off.  An example of such device is Hard Disk. Secondary storage devices are non volatile in nature, cheaper that primary memory, and thus can be used to store huge amount of data. The secondary storage devices are basically formatted according to a file system that organizes the data into files and directories.    

 


Offline storage

Offline storage devices are those on which data is recorded and then physically removed or disconnected. Such devices include magnetic tapes, floppy disks, optical disks, flash memory devices and external hard disk. In order to access data from an offline storage device, it must first be connected to a computer. Offline storage devices are widely used to store a backup of important data. For example if the original data get destroyed in case of a disaster, the data can be recovered from the offline devices, which are usually stored in another distant place, moreover offline storage also provides security of critical data as these devices are physically inaccessible by a computer, and therefore data confidentiality.

 

Optical drives

Optical storage refers to storing data on an optically readable medium by making marks in a pattern that can be read using a beam of laser light precisely focused on a spinning disk. Optical storage devices are the most widely used and reliable CD-ROM, DVD-ROM, CD-Recordable, CD-Rewritable etc.

 

USB Flash drives

USB flash drives are removable, rewritable and physically much smaller drives, weighing less than 30gram.these devices are good substitute for floppy disks and CD-ROMs as they are smaller, faster have thousands of time more capacity and are more durable and reliable.

 

 

 

 

 

Memory cards

A memory card is a small device that can store digital files. They are easily portable from one place to another. A user can take a memory card insert it into a computer and store files such as text documents, pictures , audio files and video files and then remove the card and take it to another computer.

Computer software

A computer system consists of two parts

·         Computer hardware, which is constituted by the physical components of a computer.

·         Computer software, which tells the hardware what to do and how to do it.

Since the computer hardware is a part of a machine it can understand only two basic concepts: on and off, called binary. Computer software was developed to use the binary to tell the computer hardware what to do. The computer hardware cannot think and make decisions on its own. Hence it cannot be used to analyses a given set of data and find a solution. The hardware needs software to instruct what has to be done. A program is a set of instructions arranged in a sequence to guide the computer to find a solution for a given problem. The process of writing a program is called programming.

 

Computer programmers write a set of instructions using a specific programming language. Such instructions are known as the source code. Another computer program called compiler is then used to transform the source code into a language that the computer can understand. The result is an executable computer program, which is another name for software.

 

Classification of computer software

·         Application software

·         System software

 

Application software

It is designed to solve a particular problem for users. In general, it is what we mean by the word computer programs. Examples of application software include spreadsheets, database, and desktop publishing system. 

System software

System software, according to Nutt provides a general programming environment in which programmers can create specific applications to suit their needs. This environment provides new functions that are not available at the hardware level and performs tasks related to executing the application program.  System software represents programs that allow the hardware to run properly. It is transparent to the user and acts as an interface between the hardware of the computer and the application software that the user need to run on the computer.

Operating system

An operating system is a group of computer programs that controls a computer’s resources such as the central processing unit, memory and input / output devices and provides the users with an interface that makes it easy to use the computer. It provides users an environment to execute programs conveniently and efficiently. Popular operating systems are DOS (it is a non graphical command line operating system. It is command driven operating system), Microsoft Windows family (Windows 7, Windows 8, Windows 10 are the members of such family), UNIX, Linux and OS X etc.

Aravalli Protest

conclusion:

computer fundamental has no end but the article Fundamentals of computer : Generation, Classification, Characteristics must have given a good idea regarding the machine.

Tuesday, September 1, 2026

MS OFFICE WORD COMPLETE GUIDE: Basic To Advance

Sintec Bikash

 MS OFFICE WORD COMPLETE GUIDE: Basic To Advance// MS WORD FULL COURSE will acquaint with Microsoft Office Word application with best examples. So keep on reading till the end to get solid result.

Introduction to office 2007

Microsoft has introduced an entire new user interface for programs in office 2007. The new office 2007 user interface is used by most of the office programs including word, excel, power point and access. The user interface in office 2003 was based on menus and toolbars, where users had to click through menus, submenus and dialog boxes to find the features and commands that they wanted to use. The drawbacks of office 2003 user interface have been addressed in office 2007 by the introduction of a user interface that is more intuitive, easier to navigate and better suited to the task to be performed. In this new user interface the menus and toolbars are replaced with a ribbon and an office button. You can notice that at the top left corner of the window is the office button, clicking on which displays a menu of file commands, such as new, open, and save. The title bar is at the top of the window. At the left corner of the title bar is the quick access toolbar that contains a set of the most commonly used commands. The middle of the title bar contains the name of the opened file and the office program being used. At the right corner of the title bar is a set of program window controls, which are used to minimize, restore or maximize and close the program window.

Just below the title bar is the ribbon, which groups almost all the commands that are used in an office program under different tabs. At the top left corner of the ribbon is the help button. Below the ribbon is the work area, which is the area where you add and work with data in an office program. Depending on the office program you are working with the work area may be a document, a worksheet or a slide. In the right and bottom of the work area are vertical and horizontal scroll bars respectively which you can use to scroll through the contents of the opened file.

At the bottom of the window is the status bar. The right side of the status bar consists of buttons called as program views. You can switch between these buttons to see different views of your office file. At the right most corner of the status bar, there are zoom controls, which you can use to zoom in or zoom out the view of your office file.

Office button

The office button is displayed at the top left corner of the program window. Clicking the office button displays a drop down menu showing option for different file management tasks, such as creating, opening, saving, printing and closing an office file. Hence the office button is also known as new file menu. The options in the drop down menu of the office button are grouped into three categories and each category of options is separated with its adjacent category of options by a horizontal bar.

 


 

Quick access toolbar

The quick access toolbar is present to the right of the office button on the program window. It contains a set of commands that we most often use while working with an office program. By default the quick access toolbar contains save, undo, redo button. You can customize the quick access toolbar by adding more commands to it or removing a command from it. To customize the quick access toolbar, you can click the customize quick access toolbar button, which is present to the immediate right of the quick access toolbar in the program window. Clicking the customize quick access toolbar button displays a drop down menu as you can see below

Ribbon

The ribbon is present just below the title bar in the office 2007 user interface. It encapsulates almost all the commands and tools that were present inside menus and toolbars in office 2003 user interface with the addition of a lot of new commands and tools. All commands in the ribbon are grouped under some tabs with each tab having commands of a specific category. The most basic commands used in an office program are kept inside the home tab, which is present in office programs including word, excel, power point and access. To reduce cluttering in the ribbon, some tabs are shown only when they are needed. These tabs are called contextual tabs.

Command tabs

A command tab or simply tab is a collection of commands of a specific category. Commands in a command tab are kept into different groups, also called command sets, you can click on a command tab on the ribbon to view the commands grouped under that command tab. Commands that display when you click the home tab on the ribbon in word 2007 are shown as insert, home, page layout etc.

Command sets

A command set is a collection of commands that are used for similar purposes. The name of the command set is displayed just below the commands in the command set. You can see in ribbon figure given above. The font command set present under home tab on the ribbon is displaying the command such as font, font size, bold, italic and underline etc. some command sets also contain galleries besides commands. A gallery displays visual option that can be applied to some text or an object added to an office file.

Dialog box launcher

Commands that exist in command set can also be accessed using the dialog boxes. These dialog boxes can be opened by clicking on button known as dialog box launcher. A dialog box launcher is present at the bottom right corner of a command set. You can see a dialog box launcher at the bottom right corner of the font command set. Clicking on this dialog box launcher will open a dialog box named as font as you can see here.

Contextual tabs

Contextual tabs or context sensitive tabs are the tabs that are not always visible on the ribbon. They only appear when they are needed. The idea behind the presence of these tabs is to prevent the ribbon from being overcrowded and also to keep the commands away, which are used only occasionally. Contextual tabs appear on the ribbon when you add or select some object such as an image, a table or a chart on the file. These tabs appear to the right of the already existing tabs on the ribbon.

 

Key tips

Key tips are the small indicators that display keyboard shortcuts, to the commands available on the office 2007 user interface on them. The keyboard shortcut displayed by a key tip may be a single letter, a number or a combination of letters and numbers. Pressing the Alt key from the keyboard displays key tip on the office button. You can press any key tip, displaying on a tab name from the keyboard to make the key tips appear on the commands present on that tab. You can go back to the previous state by pressing Esc key from the keyboard.

Mini toolbar

A mini toolbar containing the most commonly used text formatting commands, which appear on the screen when you select some text in an office file and move the mouse pointer over the selected text. It helps us to quickly access the commands that you most often need while working with an office program. A mini toolbar also appears just above or just below the context menu when you right click somewhere inside an office file.

Live preview

Live preview is a new and exciting feature introduced in office 2007 that enables us to see the outcome of selecting an option from a drop down menu or a gallery prior to actually selecting the option. It makes us free from repeatedly trying options from a drop down menu or a gallery until you gets the option that you actually want to use.

Introduction of Microsoft Word 2007

                                            In today’s technology driven world, activities such as creating, managing and maintaining document have become integral part of our day to day business. The documents serve as a resource of information for an organization and help in business activities such as decision making, planning, and knowledge sharing and information analysis. Today even a small organization needs to create and manage documents. You can use a word processor to cater to your needs of creating and managing documents required for your day to day business. A word processor is a software application that helps create, modify and save a document electronically. When you create a document, you type some text into a word processor or any similar software application and save it on the hard disk of your computer. You can manage your documents by modifying or editing the text in a word processor and printing it, if required.

                                        The main advantage of using a word processor over a conventional typewriter is that in a word processor you can correct a typing mistake in the document without making a complete new document. Similarly you can make any other changes such as structuring the paragraphs and sentences in the documents. With a word processor you can send the document electronically across the world within few second. Finally when all the changes to the documents are made, you can get the print out of the document by sending it to a printer. Microsoft word is an example of word processor application. MS Word is very popular word processor in use today. You can create PDF (Portable Document File) and save into it.

Applying basic formatting

A simple looking document never captures user’s attention. In order to make it look attractive, you need to format the entire document. Formatting is a technique of making the document look attractive by performing countless operations on a document, for example by changing the appearance of the text and of the page. You can apply formatting to different parts of your text starting from a single character to an entire paragraph.

Working with style

One of the aims of introducing Microsoft word 2007 was to help the user spend less time on formatting and more time on writing. You can now format your text quickly and easily giving a consistent look and feel throughout the document with style. A style is a very powerful means of defining how the text in your document should look like. Once styles are defined, you just need to apply them on your text. The default styles in world include heading 1, heading 2, heading 3 and normal. With the help of style you need not have to choose options from any dialog box but just choose a style from the quick style gallery or through style window.

Using Find, Replace and Go to

You can use the Find option to search the word in the whole document and Replace option to replace one by one all the occurrences of the text in the document with some other suitable word. The Go to option helps in locating the page you want to view in the whole document provided you know the page number. Let us follow the steps to perform these operations as given below.

Printing word document

You cannot say that after the introduction of computers the paper work has been eliminated. We still depend on hard copies of documents. More over printing makes reading easier.

Working with graphics and tables

Introduction

                   The general notion that we people have about word processors is that they are used mostly for adding, manipulating and formatting of textual data. Apart from this word processors can be used for adding tables and graphical objects in textual documents. Word 2007 offers numerous extensive new features and tools to add tables and graphical objects such as Quick Tables and Smart Arts. Quick Tables are some preformatted tables styles that are available in Quick Tables gallery and Smart Arts are easily editable and formatted diagrams divided into different categories such as list, process, cycle and hierarchy.

Working with basic graphical objects

You can use broadly two types of graphical objects to enhance your document- drawing objects and pictures. Drawing objects include diagrams, curves, lines and shapes such as rectangles and circles. Pictures refer to graphics created from another file such as bitmap image, photographs and clip arts. You can use the Illustrations group under the Insert tab to add graphical objects to your document. Let’s now learn to insert graphical object in a document.

Inserting a Smart Art

The newly introduced smart Art graphics feature of Microsoft office 2007 combines’ text, predefined shapes and in some cases arrows and images into a diagram. The output that you get is a professional looking graphic object that can add value to your document. You can use a Smart Art to illustrate concepts under seven main categories: list, process, cycle, Hierarchy, relationship, matrix and pyramid. This feature helps you in creating a wide range of presentation graphics.

Working with Table

Tables organize and present related information in an organized manner. With the help of tables you can format the text, structure the document, and add a little bit of professional look to your document. You can create a table using different methods which are discussed in the following section.

 

 

 

Designing and reviewing a word document

Introduction

For a professional looking document, it is very important that the writer should concentrate on the designing aspects of the document by setting page margin, inserting page breaks and page orientation etc.

Inserting Header and Footers

Headers and footers are identifiers that appear at the top and bottom of a document respectively

Changing page setup

As you can change the presentation aspect of a document by making the text bold, italics and underlines in the same way you can change the page setup option as well

Applying Themes

You can very easily format your document giving it a professional and modern look by applying theme on it.

Spelling and Grammar check

Proof reading your document refers to examining the text against errors and grammatical mistake. Always make it a practice to proof read your document before handing it over to others. Microsoft Word comes with a number of tools to ensure that your document is nearly letter perfect. The tool available for checking spelling mistakes is called spelling and grammar checker.

Tracking changes within your document

When many people revise a document, it becomes really difficult to figure out exactly who made revisions to what. And most importantly it becomes impossible to know how the first draft looked like. In order to know the changes done to document’s text, Microsoft word offers the Track Changes command. When you turn on this command, any changes to the document are recorded in a different color for each reviewer.

Book mark

Create a bookmark to assign a name to a specific point in document. It helps user to reach the point easily. You can create hyperlinks to book marks to find it directly.

Footnote and Endnote

Footnotes and endnotes are used in printed documents to explain, comment on, or provide references for text in a document




Conclusion:
We can conclude that this article has given you lots of ideas about Microsoft Word application through practical methods. 









Tuesday, March 3, 2026

Reasons of Unemployment in India

 

Five Reasons of Unemployment in India




Introduction (what is unemployment?)

Unemployment has become a common issue for many countries in the world today. Especially the most population countries are facing such problem significantly. Unemployment means having no earning and earning source for an individual. It means having no job and no business. Lack of income or no income at all reflects the picture of unemployment of a particular state and nation. When individual leads life without earning is said to be unemployed.  

 


 

Unemployment scenario of India

Indians are larger victims of unemployment in the world. And India is one of the worst countries where most of the youth don’t have any income source. There in every family you can find unemployed youths. Youth means those are more than 18 year of age. Both boys and girls remain idle without work though they are educated. Even for a post of security guard, graduates apply to earn. Many states of India face tragic situation regarding employment. States like Odisha, Bihar and Chhattisgarh helplessly send their people to other state for earning. Over employed is another evidence of pathetic condition of youths in India.           

 

 

Various prominent causes of unemployment in India

There are many prominent causes that create and increase unemployment situation in India. Out of those five reasons discussed as follow.

 

 

Population growth

                     The foremost reason, high population growth rate in India, gives birth to unemployment badly. 125 billion of people including Hindu, Muslims, Christians, Janis, Buddhist and other minor religions live together in India. The population density in proportionate to land area is very high. Every year Especially Islamic religion people have no limit for birth. According to their religious belief and practice they can have more than one spouse.  And they knowingly increase their numbers to be at par or more then Hindus in India. It eventually minimizes the job opportunity for other religion people as well as it creates heavy competition among entrepreneurs.

 

 

Unskilled, partly skilled and uneducated

                                      Most of the Indians are unskilled or partly skilled because of no free skill development program carry on by government and administration for common men and women. Parents lacking skill cannot impart skill to their children. So that most of the people are unskilled by birth. The paid skill development programs conducted by private institutions are beyond the capacity of middle class civilians of our country. Those are uneducated cannot cope up with the changing scenario of employment. They are forcefully working under low wage. Traditional skill is out of date to compete with new necessities of modern world.      

 


Poor education system

                              In India, traditional system of education still prevails. That is suitable to get good marks in examination but with this knowledge an individual fails to earn. Our school and college education lacks vocational and practical knowledge of working is a major cause of unemployment. Indian education system is based on theory that is meant for obtaining good mark in exam. Only some students can achieve their targets by studying hard. Average student never succeed immensely. Even trainers and teachers are of poor level to make students efficient. That is why success rate is very low. Ultimately the rate of unemployment goes very high for higher authority positions. Moreover the competition for front level and lower level post is more struggles full for numerous candidates. The educational policy adapted by administration department is also not satisfactory to change the unemployment scenario effectively.      

 

Political issues and constitutional mistakes

                    Dirty politics is one of the prominent causes of unemployment in India. Policies made for job appointment by politicians are mostly in favor of their party and party supporters. Political leaders actually play with the feature of youths for their selfishness. In fact desired candidate fail to secure a job owing to politicians partiality for their supporters and voters. There is a big conspiracy against youths belongs to general cast for job in the shield of reservation for minorities. It indicates the partiality for SC, ST, OBC and other minor class people. It was adapted and influenced by the political leaders of India to manipulate the system and constitution in favor of them. This trend still prevails in our country and creates disturbance for government job appointment. Such cast discrimination chaos the private sector appointment system as well.      

 

Lack of Industry and entrepreneurship

                             It is a drawback of India lacking sufficient industry set ups to provide adequate appointment. Some complicated rules of constitution act as barrier for new start up. Hence there is less scope for income from industries as well as own business. Insufficient funding is another reason for lack of industry. Indian governing banks were providing very less number of loan to start ups. In addition to lack of commerce knowledge the partnership firms are also very less in our country. These all reveals the unemployment situation of our country.  Owing to such reason most of the people reside in village focus on seasonal cultivation. If monsoon fails, crops also fail. Ultimately labours and farmers became unemployed for a year.

 

Conclusion

                Apart from these five main reasons there are many other factors that hinder the employment figure. All causes together decrease the chances of getting job for an individual. That is why in our country we face a challenging scene of employment. Thank you.


Aravalli Protest

Cyclone affect in Odisha since 1999 onward

  Cyclone affect in Odisha since 1999 onward What is Cyclone? A cyclone is a large-scale wind spin around a point of low atmospheric pre...