MS Word References Tab: From Citations to Tables of Contents

 

MS Word References Tab: From Citations to Tables of Contents (Unlock the Power)

Introduction:

In Microsoft Word Reference Tab has unique value that allows you to insert Table of Contents Table of Figures, Footnote, Endnotes, Captions, and Table of Authorities. In this article “MS Word References Tab: From Citations to Tables of Contents (Unlock the Power)” you will get purpose all commands and their application in detail. 

 

 

Table of Contents:

Using this command user can insert contents of the whole document as the headings with page number. Once you insert it you can update the same contents time to time after editing or adding new contents to the same document.

 

Follow these steps to insert Table of Contents:

Step 1

Ø Type one document with 10 paragraphs.

Ø Mention one Title for each paragraph.

Ø Select the first Title

Ø Go to Home Tab

Ø In Home Tab, Select Heading1 from Styles Command sets.

Ø Repeat the same process for each title

Ø You may choose Heading2, if the title is to place under previous Title as Sub Content.

Step 2

Ø Insert a blank page at the beginning of document

Ø Place the cursor at the top of the page

Ø Go to Reference Tab

Ø Select Table Of Content

Ø Contents of each paragraph will be shown there

Step 3

If you add new paragraph or edit the titles of any paragraph than you should follow

Ø Fix heading style from Styles Command from Home Tab

Ø Then Go to Table Of Contents Page

Ø Select Update (Entire Table)

Ø You can see the changes.

 

Table of Figure:

Using this command user can insert Lists of Figures that you have inserted throughout the document. The list of all figures will be displayed on the first page like Table of Contents.

 

Follow these steps to insert Table of Figures.

Ø Insert images at different locations of the document at least 5 images.

Ø Allot caption to each image from Insert Caption command

Ø Select the level as Figure

Ø Go to the first page

Ø Click to place cursor just below the Table of Contents

Ø Go to Reference Tab

Ø Click on insert table of figure from Caption

Ø Change caption level as Figure

 

Table of Table:

If you want to insert a list of Tables that you have inserted in the document, you should follow these steps.

Ø First insert many tables in your document

Ø Go to insert caption in Reference Tab

Ø Select Table from insert caption level

Ø Allot caption to each table

Ø Go to the first page and place cursor below the table of figure

Ø Go to Reference tab and click on insert table of figure and choose Table from Caption Level

Ø Click on Ok

 

Table of Equations:

You can follow the steps involved to insert table of figures to insert equation of your document.

Ø First insert Equations as you like

Ø Set caption for each equations

Ø Go to first page where you want to insert Table of Equation.

Ø Place the cursor on the contents page

Ø Go to Reference Tab

Ø Click on insert Table of Figure

Ø Choose Equation in caption level

 

Footnotes:

Footnotes are short explanations of words, phrases or sentences located at the end of the same page. Follow the steps to insert footnote.

Ø Select the word, phrase or clause on which footnote will be explained.

Ø Go to Footnote on Reference tab

Ø Click on Insert Footnote

Ø You can see blank space for short explanation with auto numbering at the end of the same page. Fill it as you wish.

 

Endnotes:

Endnotes are short explanations of words, phrases or sentences located at the end of the document. Follow the steps to insert endnote.

Ø Select the word, phrase or clause on which endnote will be explained.

Ø Go to Footnote on Reference tab

Ø Click on Insert Endnote

You can see blank space for short explanation with auto numbering at the end of the document. Fill it as you wish.

 

Cross-reference: Table 1

Using cross reference command user can create relation between headings, tables, figures, equations, footnote, Endnote and other objects on the same document. Follow the steps to create cross-reference.

Ø Place the cursor beside heading or select the heading

Ø Go to Caption Tab

Ø Click on Cross-Reference

Ø Choose what you want in Reference Type

Ø Click on Insert

Ø Ctrl + Click to see the link.

 

Table 1

 

Conclusion:

In this article you learned how to insert Tables of contents, figures, tables, footnote and endnote with cross-reference through “MS Word References Tab: From Citations to Tables of Contents (Unlock the Power)”. Follow the steps to be master of Reference Tab.

MS WORD PAGE LAYOUT TAB: Step-By-Step Complete Guide

 

MS WORD PAGE LAYOUT TAB: Step-By-Step Complete Guide

 

Introduction:

Ms Office word application is enriched with Page Layout tab which includes many attractive features. The user can access command sets like Themes, Page Setup, Page Background, Paragraph and Arrange to furnish page contents. The article “MS WORD PAGE LAYOUT TAB: Step-By-Step Complete Guide” will help you out to understand and use practically.

 

Themes:

This is to change overall design of pages of whole document including font colour, font type, and effects.

v You can change it by changing predefined designs available or you can set new theme of your own.

v To see the changes select some content then select one “Style” from Home Tab.

v Change the “Style” from command set of Home Tab and apply it to feel difference.

 

 

 

Page Setup:

In this command set user can set page size, margin and orientation etc.

v Margin: It represents some fixed margin sets that you can apply to your document. Or you can go for custom margin where you can apply margin as you require.

v Orientation: There are two types of orientation. Those are portrait and landscape. You can apply and check based on your contents.

v Size: There are many fixed sizes available to apply on document like A4, Letter, and Magazine etc. You may choose one of those.

v Columns: This is to divide contents in to many columns horizontally. Select the page contents and apply options asked to check the difference.

v Breaks: It helps to break page, section, document vertically. Place the cursor where you want the breaking section than go for options.

v Line Numbers: This option is optional. It helps to numbering of rows on your page at the beginning of row.

v Hyphenation: It helps to insert hyphen sign between syllables of a given word especially at the end of row. To do so first select the text paragraph than click on auto hyphenation.  

 

Page Background:

There are three main options like watermark, Page colour and Page Boarders to design page.

v Watermark: This command allows you to insert designed text, and Pictures behind the text on a page. You can customize or remove the water mark as well.

v Page colour: It allows you to make your page colourful but it is not printable. You can see it only on soft copy.

v Page Boarder: This command is for inserting boarder around paragraph or page. Different boarders for different pages can be inserted as well. Do page breaks to insert different boarders for separate pages.

 

Paragraph:

In this command set you can set indent of paragraph and spacing horizontally between two paragraphs.

v Indent: Set left margin or right margin of a certain paragraph. Select the paragraph then apply indent.

v Spacing: You can insert space before or after between two paragraphs by selecting the involved paragraphs.

 

Arrange:

To use commands of Arrange command set, insert an object on your document first. Than select the object and apply all commands separately from the command set tab.

v Position: Change the position of object on page.

v Wrap Text: It enables you to move the object on content page freely. Select the object and apply any wrap text option you like.

v Rotate: This option will help you to rotate the object as you want on the basis of degree of angles.

 

Conclusion:

We come to know through “MS WORD PAGE LAYOUT TAB: Step-By-Step Complete Guide” that page Layout Tab is highly applicable command tab. Because when you start to work in word application you have to fix page setup and page back ground.

MS WORD INSERT TAB: Step-by-Step complete Guide

 MS WORD INSERT TAB: Step-by-Step complete Guide

Introduction:

                   Microsoft Office application software includes MS Word Editor which can help you to create effective pages with various contents in it. You can’t imagine designing a page without using command sets of Insert Tab of MS WORD. The article “MS WORD INSERT TAB: Step-by-Step complete Guide” will guide you properly regarding creating page, inserting table and images, inserting links between two file, inserting header & Footer, placing designed text and symbols and many more.

 

Insert Tab:

Ms Word menu bar contains insert tab and this tab displays some command sets within ribbon like pages, Tables, Illustrations, Links, Header & Footer, Text and Symbols. There are some sub commands under each command set. We will study about all command sets with definition and application methods.

 

 

Pages:

Ø Cover page: These are the fully predesigned pages used to create cover page of a document. You just fill the blank columns or place holders shown in page.

Ø Blank page: Using this option user can insert one new blank page to your present document.

Ø Page Break: You can break the page from the current position of cursor on the page.

 

Note: once you insert cover page, you will see two additional command tabs on menu bar named “Table Tool (Design & Layout)” where you can find many commands. Those commands are used to edit pages as you like.

 

 

Tables:

Ø Insert Table: You can insert table specifying number of rows and columns you want in your table.

Ø Draw Table: You can draw a table using pencil tool as you want. You can design table sales according to your requirement. You can apply colourful border as well.

Ø Quick Table: There you can find predefined and predesigned table formats. You can insert one of those and fill the contents as you like.

Ø Excel Spread sheet: You can insert part of excel sheet in a table format and you can type data into it.  

 

Note: When you insert or draw table or select inserted table, you can see additional command tabs named “DESIGN” and “LAYOUT” on menu bar where you can find command sets to edit table. Use those tools to edit effectively inserted table.  

 

 

Illustrations:

Ø Picture: Under this option you can insert pictures from your computer to the open document. You can resize, and edit pictures with some limited features.

Ø Clip Art: These are the inbuilt sketches and images of computer. You can insert by searching from search bar.

Ø Shapes: Here you can find number of ready-made blank shapes (place holders) in different shapes like rectangle, square, oval, circle, stars, flowcharts, arrows, and many more, that you can insert on your document. These shapes are editable. That means you can colour it, resize it, and design it.

Ø SmartArt: There user can find diagrams, charts and graphs of all types that can be inserted as well as can be filled up with data in it. Also you can edit those smart arts slightly.

Ø Charts: Here, user can insert different types of charts according to suitablity of data. These charts can be of various category like pie, area, bar, column, line and stock etc.

Ø Screenshot: Using this command you can take screenshot of any page then crop it and insert wherever you want on your document. Press “Print Screen” key on your keyboard then paste it on Ms Paint file. Than crop or keep the original image and save it in png mode to insert in your document.      

 

Note: When you insert picture, clip art, shapes, smart art, chart and screen shot on your document, you can see additional command tab named “FORMAT” on menu bar, where you can find many command sets to edit inserted object as you wish.  

 

Links:

Ø Hyperlink: It is a type of link of text or image with a file, webpage or email address etc. inside the same document. Ctrl + K to insert hyper link. Follow the instructions to insert link.

Ø Book Mark: You can set name to a certain paragraph or portion of page or document using this command. Then you can access directly to that portion using book mark option whenever you want. For this purpose you have to select the name and click.

Ø Cross-Reference: It helps to insert reference between text and image, image and table, text and table, text and figure, heading and table etc. It is used for better explanation of anything else.

 Ms Word Home Tab

Header & Footer:

Ø Header: Using this command you can edit header position of a page. It means you can insert Text and Design it which will than appear in header position of each page of the same document. It is printable.

Ø Footer: Use this command to edit footer position of a page. Where you can place quotations, page numbers etc. And that will continuously appear in all subsequent pages of the same document. It is also printable.

Ø Page Number: You can insert serial page number starting from 1 to end page of the document. There are many formats of page number, you can choose that suits your page. They page numbers can be inserted on top, on bottom, and on margin of the page.

 

 

Note: Once you insert heard, footer and page number, you can see “DESIGN” tab that you can use to edit your text, image and number etc.

 

Text:

Ø Text Box: Using this command you can insert predesigned text boxes where you can type your contents and edit it.

Ø Quick Parts: You can use this command to insert reusable contents like Auto texts, fields etc.

Ø WordArt: Using this command you can insert decorative text on your page as well as you can edit it as you like. After inserting WordArt, you will be prompt “Format” tab where you can find number of command to edit your text inside WordArt text box.

Ø Drop Cap: It helps to create a large capital letter at the beginning of a paragraph. It should be the first letter of first row in a paragraph. You can increase the size of Capital letter up to covering height of two to three or more lines. But it should look attractive, keep in mind. These are specially used in News Paper and Magazines to attract attention of reader.

Ø Signature Line: You can insert a blank signature line with the designation of the person just below it.

Ø Date & Time: Use this command to insert current date and time at the cursor position.

Ø Object: you can insert OLE object like image or text file from any source of your computer directly to the cursor position.

 

Symbols:

ØEquations: Insert common mathematical equations and write your own equation and make necessary changes as well. It covers wide range of equations that is almost used in mathematics.

ØSymbols: Insert special symbols that do not appear on your keyboard. Like copyright symbol, trademark symbol etc.

 Ms Word Basics   

Conclusion:

We can conclude by reading the article “MS WORD INSERT TAB: Step-by-Step complete Guide” that Insert Tab is very useful for user to insert various images, tables, designed text etc. So you must learn it carefully to improve your skill in computer application. Thank You.

Ms Excel Basics