MS WORD INSERT TAB: Step-by-Step complete Guide
Introduction:
Microsoft Office application
software includes MS Word Editor which can help you to create effective pages
with various contents in it. You can’t imagine designing a page without using
command sets of Insert Tab of MS WORD. The article “MS WORD INSERT TAB: Step-by-Step complete Guide” will guide you
properly regarding creating page, inserting table and images, inserting links
between two file, inserting header & Footer, placing designed text and
symbols and many more.
Insert
Tab:
Ms Word menu bar contains insert
tab and this tab displays some command sets within ribbon like pages, Tables,
Illustrations, Links, Header & Footer, Text and Symbols. There are some sub
commands under each command set. We will study about all command sets with
definition and application methods.
Pages:
Ø Cover page: These are the fully predesigned pages
used to create cover page of a document. You just fill the blank columns or
place holders shown in page.
Ø Blank page: Using this option user can insert one
new blank page to your present document.
Ø Page Break: You can break the page from the current
position of cursor on the page.
Note: once you insert cover page, you will see two
additional command tabs on menu bar named “Table Tool (Design & Layout)”
where you can find many commands. Those commands are used to edit pages as you
like.
Tables:
Ø Insert Table: You can insert table specifying number
of rows and columns you want in your table.
Ø Draw Table: You can draw a table using pencil tool
as you want. You can design table sales according to your requirement. You can
apply colourful border as well.
Ø Quick Table: There you can find predefined and
predesigned table formats. You can insert one of those and fill the contents as
you like.
Ø Excel Spread sheet: You can insert part of excel
sheet in a table format and you can type data into it.
Note: When you insert or draw table or select inserted
table, you can see additional command tabs named “DESIGN” and “LAYOUT” on menu
bar where you can find command sets to edit table. Use those tools to edit
effectively inserted table.
Illustrations:
Ø Picture: Under this option you can insert pictures
from your computer to the open document. You can resize, and edit pictures with
some limited features.
Ø Clip Art: These are the inbuilt sketches and images
of computer. You can insert by searching from search bar.
Ø Shapes: Here you can find number of ready-made blank
shapes (place holders) in different shapes like rectangle, square, oval,
circle, stars, flowcharts, arrows, and many more, that you can insert on your
document. These shapes are editable. That means you can colour it, resize it,
and design it.
Ø SmartArt: There user can find diagrams, charts and
graphs of all types that can be inserted as well as can be filled up with data
in it. Also you can edit those smart arts slightly.
Ø Charts: Here, user can insert different
types of charts according to suitablity of data. These charts can be of various
category like pie, area, bar, column, line and stock etc.
Ø Screenshot:
Using this command you can take screenshot of any page then crop it and insert
wherever you want on your document. Press “Print Screen” key on your keyboard
then paste it on Ms Paint file. Than crop or keep the original image and save
it in png mode to insert in your document.
Note: When you insert picture, clip art, shapes, smart
art, chart and screen shot on your document, you can see additional command tab
named “FORMAT” on menu bar, where you can find many command sets to edit
inserted object as you wish.
Links:
Ø Hyperlink: It is a type of link of text or image
with a file, webpage or email address etc. inside the same document. Ctrl + K to
insert hyper link. Follow the instructions to insert link.
Ø Book Mark: You can set name to a certain paragraph
or portion of page or document using this command. Then you can access directly
to that portion using book mark option whenever you want. For this purpose you
have to select the name and click.
Ø Cross-Reference: It helps to insert reference
between text and image, image and table, text and table, text and figure,
heading and table etc. It is used for better explanation of anything else.
Header
& Footer:
Ø Header: Using this command you can edit header
position of a page. It means you can insert Text and Design it which will than
appear in header position of each page of the same document. It is printable.
Ø Footer: Use this command to edit footer position of
a page. Where you can place quotations, page numbers etc. And that will
continuously appear in all subsequent pages of the same document. It is also
printable.
Ø Page Number: You can insert serial page number
starting from 1 to end page of the document. There are many formats of page
number, you can choose that suits your page. They page numbers can be inserted
on top, on bottom, and on margin of the page.
Note: Once you insert heard, footer and page number, you
can see “DESIGN” tab that you can use to edit your text, image and number etc.
Text:
Ø Text Box: Using this command you can insert
predesigned text boxes where you can type your contents and edit it.
Ø Quick Parts: You can use this command to insert
reusable contents like Auto texts, fields etc.
Ø WordArt: Using this command you can insert
decorative text on your page as well as you can edit it as you like. After inserting
WordArt, you will be prompt “Format” tab where you can find number of command
to edit your text inside WordArt text box.
Ø Drop Cap: It helps to create a large capital letter
at the beginning of a paragraph. It should be the first letter of first row in
a paragraph. You can increase the size of Capital letter up to covering height
of two to three or more lines. But it should look attractive, keep in mind. These
are specially used in News Paper and Magazines to attract attention of reader.
Ø Signature Line: You can insert a blank signature
line with the designation of the person just below it.
Ø Date & Time: Use this command to insert current
date and time at the cursor position.
Ø Object: you can insert OLE object like image or text
file from any source of your computer directly to the cursor position.
Symbols:
ØEquations:
Insert common mathematical equations and write your own equation and make necessary
changes as well. It covers wide range of equations that is almost used in
mathematics.
ØSymbols:
Insert special symbols that do not appear on your keyboard. Like copyright
symbol, trademark symbol etc.
Conclusion:
We can conclude by reading the
article “MS WORD INSERT TAB: Step-by-Step
complete Guide” that Insert Tab is very useful for user to insert various
images, tables, designed text etc. So you must learn it carefully to improve
your skill in computer application. Thank You.
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