MS PowerPoint Home Menu Explained:
Basic Formatting & Editing Tools// MS PowerPoint Home Menu
(Step-by-Step Tutorial)
Introduction:
Microsoft PowerPoint is one of the
best presentation application software of MS Office. You can learn the use of
Home Menu of Ms PowerPoint in detail by reading the article “MS PowerPoint Home Menu Explained: Basic
Formatting & Editing Tools”. The article will acquaint about all
command tabs and their command sets under Home Menu with simple
explanation.
Command
Tabs or Menus:
Each menu under menu bar is called
Command Tab. Home menu of menu bar is also a command tab which comprises many
command sets like Clipboard,
Slides, Font, Paragraph, Drawing and Editing. Let us discuss all command
sets and their uses with short cut keys.
Clipboard:
This tab contains cut, copy, paste,
and format painter option. To perform any of these commands, the user must
select the required text at first.
Ø Cut: It is used to remove or delete text from
source; (Ctrl + X).
Ø Copy: It is used to copy selected text but doesn’t
delete text of source; (Ctrl + C)
Ø Paste: It is used to paste copied text at the
location of cursor; (Ctrl + V)
Ø Format
painter: It copies format (designs like colour, size, and type of font) only
and then applies to other type text; (Ctrl + Shift + C/V)
Slides:
Slides command set allows user to
add new slide to presentation, change the layout and reset the selected slides
of the presentation document.
Ø New Slide: you can select a new slide from this
group and add to page for presentation. (Ctrl + M)
Ø Layout: You can use this option to change the layout
of inserted slide of page.
Ø Reset: This helps you to set changed placeholder as
it was means to go back to default setting.
Ø Section: You can use this command to arrange slide
pages in to many sections.
Font:
Font tab is a very crucial command
sets which have commands for font editing like type of font, size of font,
colour of font, background of font etc. The font command set is one of the
frequently used commands of Ms Word application software. To apply all the
commands on text, user must select the text at beginning.
Ø Font Type: To change font as you require; like Times
New Roman, Book Antique etc. (Ctrl + Shift + P)
Ø Grow Font: To increase the size of font; (Ctrl +
shift + >) / (Ctrl + ])
Ø Shrink Font: To decrease the size of font; (Ctrl +
Shift + <) / (Ctrl + [ )
Ø Font Type: To select predefined size of font like
20, 22, 24 etc.
Ø Font Case: To change case appearance of text like
UPPER Case, lower case, Title Case etc.
Ø Clear
formatting: To clear all format applied selected text.
Ø Bold: To change the typed text into bold. (Ctrl + b)
Ø Italic: To change the typed text into italic design.
(Ctrl + i)
Ø Underline: To place underline below text. (Ctrl + u)
Ø Strikethrough: To draw a horizontally line through
the middle of text.
Ø Text Effect: It is a set of predefined designs like
Outline, Shadow, Reflection and Glow.
·
Shadow: It helps
to apply shadow type you want to apply on text.
Ø Font colour: To change font colour as you want.
Paragraph:
This command set brings us amazing
features like bullet setting, numbering, multilevel list, text alignment, line
spacing, placing boarder around text etc.
Ø Bullet setting: To place bullets (Symbols) at the
beginning of each sentence.
Ø Number list: To place serial number to make a list
of items.
Ø Multilevel list: To place multilevel number to make
list
Ø Decrease Indent: To decrease the indent level of
paragraph from left margin. It means moving the paragraph far from left toward
right margin.
Ø Increase indent: To increase indent level of
paragraph towards left margin. It means expanding paragraph toward left close
to left margin.
Ø Sort: To sort alphabetical data or to sort in
ascending or descending order.
Ø Align Left: To align text to left side. (Ctrl + L)
Ø Align Right: To align text to right side. (Ctrl + R)
Ø Align Centre: To align text at centre of page. (Ctrl
+ E)
Ø Align Justify: To align text to each side of margin
of paper adjusting gaps between words. (Ctrl + J)
Ø Line and
Paragraph Spacing: It allows you to insert space between rows of a paragraph as
well as allow inserting space between two paragraphs horizontally.
Ø Shading: To colour the background of selected text
of paragraph.
Ø Columns: Split text into many columns as available
in application.
Ø Text Direction: Change the direction of selected text
vertically, horizontally.
Ø Align text: It helps you to place text at top,
bottom or middle vertically.
Ø Convert to smart art: It allows you to convert text
into smart arts suitable to your contents.
Drawing:
This command tab comprises with
drawing shapes, colour, Shape outline, Shape effect command sets.
Ø Shapes list: You can insert required shape in to
slide and edit it.
Ø Quick style: It is ready made styles of place
holders. You can choose any one of it any apply.
Ø Arrange: Use this option to arrange the inserted object
on slide.
Ø Shape colour: Use this option to colour the text and
place holders.
Ø Shape effect: It helps to change the effect of
inserted text, object and images etc.
Editing:
This is one of the review features
of word editing software. Here you can use options like Find, Replace, and
Select etc.
Ø Find: It is used to find a certain text or word or
phrase in a paragraph throughout the whole document.( Ctrl + F)
Ø Replace: It allows you to find a particular word or
phrase then replace it with a new word or phrase as you want. (Ctrl + H)
Ø Select: To select all press (Ctrl + A), To select a
portion ( Shift + use arrow mark).
Conclusion:
In the article “MS PowerPoint Home Menu Explained: Basic
Formatting & Editing Tools” we come to know how the home tab is helpful
to us for presentation. If you want to improve your skill, please practice all
shortcut keys mentioned in this article. Thank you.
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