MS WORD INSERT TAB: Step-by-Step complete Guide

 MS WORD INSERT TAB: Step-by-Step complete Guide

Introduction:

                   Microsoft Office application software includes MS Word Editor which can help you to create effective pages with various contents in it. You can’t imagine designing a page without using command sets of Insert Tab of MS WORD. The article “MS WORD INSERT TAB: Step-by-Step complete Guide” will guide you properly regarding creating page, inserting table and images, inserting links between two file, inserting header & Footer, placing designed text and symbols and many more.

 

Insert Tab:

Ms Word menu bar contains insert tab and this tab displays some command sets within ribbon like pages, Tables, Illustrations, Links, Header & Footer, Text and Symbols. There are some sub commands under each command set. We will study about all command sets with definition and application methods.

 

 

Pages:

Ø Cover page: These are the fully predesigned pages used to create cover page of a document. You just fill the blank columns or place holders shown in page.

Ø Blank page: Using this option user can insert one new blank page to your present document.

Ø Page Break: You can break the page from the current position of cursor on the page.

 

Note: once you insert cover page, you will see two additional command tabs on menu bar named “Table Tool (Design & Layout)” where you can find many commands. Those commands are used to edit pages as you like.

 

 

Tables:

Ø Insert Table: You can insert table specifying number of rows and columns you want in your table.

Ø Draw Table: You can draw a table using pencil tool as you want. You can design table sales according to your requirement. You can apply colourful border as well.

Ø Quick Table: There you can find predefined and predesigned table formats. You can insert one of those and fill the contents as you like.

Ø Excel Spread sheet: You can insert part of excel sheet in a table format and you can type data into it.  

 

Note: When you insert or draw table or select inserted table, you can see additional command tabs named “DESIGN” and “LAYOUT” on menu bar where you can find command sets to edit table. Use those tools to edit effectively inserted table.  

 

 

Illustrations:

Ø Picture: Under this option you can insert pictures from your computer to the open document. You can resize, and edit pictures with some limited features.

Ø Clip Art: These are the inbuilt sketches and images of computer. You can insert by searching from search bar.

Ø Shapes: Here you can find number of ready-made blank shapes (place holders) in different shapes like rectangle, square, oval, circle, stars, flowcharts, arrows, and many more, that you can insert on your document. These shapes are editable. That means you can colour it, resize it, and design it.

Ø SmartArt: There user can find diagrams, charts and graphs of all types that can be inserted as well as can be filled up with data in it. Also you can edit those smart arts slightly.

Ø Charts: Here, user can insert different types of charts according to suitablity of data. These charts can be of various category like pie, area, bar, column, line and stock etc.

Ø Screenshot: Using this command you can take screenshot of any page then crop it and insert wherever you want on your document. Press “Print Screen” key on your keyboard then paste it on Ms Paint file. Than crop or keep the original image and save it in png mode to insert in your document.      

 

Note: When you insert picture, clip art, shapes, smart art, chart and screen shot on your document, you can see additional command tab named “FORMAT” on menu bar, where you can find many command sets to edit inserted object as you wish.  

 

Links:

Ø Hyperlink: It is a type of link of text or image with a file, webpage or email address etc. inside the same document. Ctrl + K to insert hyper link. Follow the instructions to insert link.

Ø Book Mark: You can set name to a certain paragraph or portion of page or document using this command. Then you can access directly to that portion using book mark option whenever you want. For this purpose you have to select the name and click.

Ø Cross-Reference: It helps to insert reference between text and image, image and table, text and table, text and figure, heading and table etc. It is used for better explanation of anything else.

 Ms Word Home Tab

Header & Footer:

Ø Header: Using this command you can edit header position of a page. It means you can insert Text and Design it which will than appear in header position of each page of the same document. It is printable.

Ø Footer: Use this command to edit footer position of a page. Where you can place quotations, page numbers etc. And that will continuously appear in all subsequent pages of the same document. It is also printable.

Ø Page Number: You can insert serial page number starting from 1 to end page of the document. There are many formats of page number, you can choose that suits your page. They page numbers can be inserted on top, on bottom, and on margin of the page.

 

 

Note: Once you insert heard, footer and page number, you can see “DESIGN” tab that you can use to edit your text, image and number etc.

 

Text:

Ø Text Box: Using this command you can insert predesigned text boxes where you can type your contents and edit it.

Ø Quick Parts: You can use this command to insert reusable contents like Auto texts, fields etc.

Ø WordArt: Using this command you can insert decorative text on your page as well as you can edit it as you like. After inserting WordArt, you will be prompt “Format” tab where you can find number of command to edit your text inside WordArt text box.

Ø Drop Cap: It helps to create a large capital letter at the beginning of a paragraph. It should be the first letter of first row in a paragraph. You can increase the size of Capital letter up to covering height of two to three or more lines. But it should look attractive, keep in mind. These are specially used in News Paper and Magazines to attract attention of reader.

Ø Signature Line: You can insert a blank signature line with the designation of the person just below it.

Ø Date & Time: Use this command to insert current date and time at the cursor position.

Ø Object: you can insert OLE object like image or text file from any source of your computer directly to the cursor position.

 

Symbols:

ØEquations: Insert common mathematical equations and write your own equation and make necessary changes as well. It covers wide range of equations that is almost used in mathematics.

ØSymbols: Insert special symbols that do not appear on your keyboard. Like copyright symbol, trademark symbol etc.

 Ms Word Basics   

Conclusion:

We can conclude by reading the article “MS WORD INSERT TAB: Step-by-Step complete Guide” that Insert Tab is very useful for user to insert various images, tables, designed text etc. So you must learn it carefully to improve your skill in computer application. Thank You.

Ms Excel Basics 

 

   

 

MS Word Home Menu Explained: Basic Formatting & Editing Tools//How to Use the MS Word Home Menu (Step-by-Step Tutorial)

MS Word Home Menu Explained: Basic Formatting & Editing Tools

Introduction:

Microsoft Word is one of the best Text editors in application software list. You can learn the use of Home Menu of Ms Word in detail by reading the article “MS Word Home Menu Explained: Basic Formatting & Editing Tools”. The article will acquaint about all command tabs and their command sets under Home Menu with simple explanation.  

 

Command Tabs or Menus:

Each menu under menu bar is called Command Tab. Home menu of menu bar is also a command tab which comprises many command sets like Clipboard, Font, Paragraph, Styles, Change Styles and Editing. Let us discuss all command sets and their uses with short cut keys.

 

Clipboard:

This tab contains cut, copy, paste, and format painter option. To perform any of these commands, the user must select the required text at first.

Ø Cut: It is used to remove or delete text from source; (Ctrl + X).

Ø Copy: It is used to copy selected text but doesn’t delete text of source; (Ctrl + C)

Ø Paste: It is used to paste copied text at the location of cursor; (Ctrl + V)

Ø  Format painter: It copies format (designs like colour, size, and type of font) only and then applies to other type text; (Ctrl + Shift + C/V)

 

Font:

Font tab is a very crucial command sets which have commands for font editing like type of font, size of font, colour of font, background of font etc. The font command set is one of the frequently used commands of Ms Word application software. To apply all the commands on text, user must select the text at beginning.

Ø Font Type: To change font as you require; like Times New Roman, Book Antique etc. (Ctrl + Shift + P)

Ø Grow Font: To increase the size of font; (Ctrl + shift + >) / (Ctrl + ])

Ø Shrink Font: To decrease the size of font; (Ctrl + Shift + <) / (Ctrl + [ )

Ø Font Type: To select predefined size of font like 20, 22, 24 etc.

Ø Font Case: To change case appearance of text like UPPER Case, lower case, Title Case etc.

Ø  Clear formatting: To clear all format applied selected text.

Ø Bold: To change the typed text into bold. (Ctrl + b)

Ø Italic: To change the typed text into italic design. (Ctrl + i)

Ø Underline: To place underline below text. (Ctrl + u)

Ø Strikethrough: To draw a horizontally line through the middle of text.

Ø Subscript: To make a letter smaller in size and appear below next to a normal text like in H₂O, 2 is in subscript form. (Ctrl +=)

Ø Superscript: To make a letter smaller and appear above next to a normal letter like in X². 2 is in superscript form. (Ctrl + Shift + +)

Ø Text Effect: It is a set of predefined designs like Outline, Shadow, Reflection and Glow.

·      Outline: It helps to changer colour, thickness and dashes of outline of selected text.

·      Shadow: It helps to apply shadow type you want to apply on text.

·      Reflection: It helps to apply reflection look on selected text.

·      Glow: It helps to apply glow feature to make text more attractive.

Ø Text Highlight Colour: To highlight selected text background with different colour, select this option.

Ø Font colour: To change font colour as you want.

 

Paragraph:

This command set brings us amazing features like bullet setting, numbering, multilevel list, text alignment, line spacing, placing boarder around text etc.

Ø Bullet setting: To place bullets (Symbols) at the beginning of each sentence.

Ø Number list: To place serial number to make a list of items.

Ø Multilevel list: To place multilevel number to make list

Ø Decrease Indent: To decrease the indent level of paragraph from left margin. It means moving the paragraph far from left toward right margin.

Ø Increase indent: To increase indent level of paragraph towards left margin. It means expanding paragraph toward left close to left margin.

Ø Sort: To sort alphabetical data or to sort in ascending or descending order.

Ø Show / Hide: To display hidden formatting or hide formatted text.

Ø Align Left: To align text to left side. (Ctrl + L)

Ø Align Right: To align text to right side. (Ctrl + R)

Ø Align Centre: To align text at centre of page. (Ctrl + E)

Ø Align Justify: To align text to each side of margin of paper adjusting gaps between words. (Ctrl + J)

Ø  Line and Paragraph Spacing: It allows you to insert space between rows of a paragraph as well as allow inserting space between two paragraphs horizontally.

Ø Shading: To colour the background of selected text of paragraph.

Ø Text or Paragraph Boarder: It allows to place border from different points of view like border at below, side, around etc. example: left border, right border, bottom border etc.

Ø Line and page breaks: It will help you to break pages in to many parts.

 

Styles:

These are the predefined text designs for heading rows of paragraph. These options are mostly used to insert Table of Contents in Ms Word.

Change Style:

You can change and save some new styles from this option to modify text.

 

Editing:

This is one of the review features of word editing software. Here you can use options like Find, Replace, and Select etc.

Ø Find: It is used to find a certain text or word or phrase in a paragraph throughout the whole document.( Ctrl + F)

Ø Replace: It allows you to find a particular word or phrase then replace it with a new word or phrase as you want. (Ctrl + H)

Ø Select: To select all press (Ctrl + A), To select a portion ( Shift + use arrow mark).

 

Conclusion:

In the article “MS Word Home Menu Explained: Basic Formatting & Editing Tools” we come to know how the home tab is helpful to us for text editing. If you want to improve your skill, please practice all shortcut keys mentioned in this article. Thank you.

MS OFFICE WORD COMPLETE GUIDE: Basic To Advance// MS WORD FULL COURSE

Sintec Bikash

 MS OFFICE WORD COMPLETE GUIDE: Basic To Advance// MS WORD FULL COURSE will acquaint with Microsoft Office Word application with best examples. So keep on reading till the end to get solid result.

Introduction to office 2007

Microsoft has introduced an entire new user interface for programs in office 2007. The new office 2007 user interface is used by most of the office programs including word, excel, power point and access. The user interface in office 2003 was based on menus and toolbars, where users had to click through menus, submenus and dialog boxes to find the features and commands that they wanted to use. The drawbacks of office 2003 user interface have been addressed in office 2007 by the introduction of a user interface that is more intuitive, easier to navigate and better suited to the task to be performed. In this new user interface the menus and toolbars are replaced with a ribbon and an office button. You can notice that at the top left corner of the window is the office button, clicking on which displays a menu of file commands, such as new, open, and save. The title bar is at the top of the window. At the left corner of the title bar is the quick access toolbar that contains a set of the most commonly used commands. The middle of the title bar contains the name of the opened file and the office program being used. At the right corner of the title bar is a set of program window controls, which are used to minimize, restore or maximize and close the program window.

Just below the title bar is the ribbon, which groups almost all the commands that are used in an office program under different tabs. At the top left corner of the ribbon is the help button. Below the ribbon is the work area, which is the area where you add and work with data in an office program. Depending on the office program you are working with the work area may be a document, a worksheet or a slide. In the right and bottom of the work area are vertical and horizontal scroll bars respectively which you can use to scroll through the contents of the opened file.

At the bottom of the window is the status bar. The right side of the status bar consists of buttons called as program views. You can switch between these buttons to see different views of your office file. At the right most corner of the status bar, there are zoom controls, which you can use to zoom in or zoom out the view of your office file.

Office button

The office button is displayed at the top left corner of the program window. Clicking the office button displays a drop down menu showing option for different file management tasks, such as creating, opening, saving, printing and closing an office file. Hence the office button is also known as new file menu. The options in the drop down menu of the office button are grouped into three categories and each category of options is separated with its adjacent category of options by a horizontal bar.

 

 

Quick access toolbar

The quick access toolbar is present to the right of the office button on the program window. It contains a set of commands that we most often use while working with an office program. By default the quick access toolbar contains save, undo, redo button. You can customize the quick access toolbar by adding more commands to it or removing a command from it. To customize the quick access toolbar, you can click the customize quick access toolbar button, which is present to the immediate right of the quick access toolbar in the program window. Clicking the customize quick access toolbar button displays a drop down menu as you can see below

Ribbon

The ribbon is present just below the title bar in the office 2007 user interface. It encapsulates almost all the commands and tools that were present inside menus and toolbars in office 2003 user interface with the addition of a lot of new commands and tools. All commands in the ribbon are grouped under some tabs with each tab having commands of a specific category. The most basic commands used in an office program are kept inside the home tab, which is present in office programs including word, excel, power point and access. To reduce cluttering in the ribbon, some tabs are shown only when they are needed. These tabs are called contextual tabs.

Command tabs

A command tab or simply tab is a collection of commands of a specific category. Commands in a command tab are kept into different groups, also called command sets, you can click on a command tab on the ribbon to view the commands grouped under that command tab. Commands that display when you click the home tab on the ribbon in word 2007 are shown as insert, home, page layout etc.

Command sets

A command set is a collection of commands that are used for similar purposes. The name of the command set is displayed just below the commands in the command set. You can see in ribbon figure given above. The font command set present under home tab on the ribbon is displaying the command such as font, font size, bold, italic and underline etc. some command sets also contain galleries besides commands. A gallery displays visual option that can be applied to some text or an object added to an office file.

Dialog box launcher

Commands that exist in command set can also be accessed using the dialog boxes. These dialog boxes can be opened by clicking on button known as dialog box launcher. A dialog box launcher is present at the bottom right corner of a command set. You can see a dialog box launcher at the bottom right corner of the font command set. Clicking on this dialog box launcher will open a dialog box named as font as you can see here.

Contextual tabs

Contextual tabs or context sensitive tabs are the tabs that are not always visible on the ribbon. They only appear when they are needed. The idea behind the presence of these tabs is to prevent the ribbon from being overcrowded and also to keep the commands away, which are used only occasionally. Contextual tabs appear on the ribbon when you add or select some object such as an image, a table or a chart on the file. These tabs appear to the right of the already existing tabs on the ribbon.

 

Key tips

Key tips are the small indicators that display keyboard shortcuts, to the commands available on the office 2007 user interface on them. The keyboard shortcut displayed by a key tip may be a single letter, a number or a combination of letters and numbers. Pressing the Alt key from the keyboard displays key tip on the office button. You can press any key tip, displaying on a tab name from the keyboard to make the key tips appear on the commands present on that tab. You can go back to the previous state by pressing Esc key from the keyboard.

Mini toolbar

A mini toolbar containing the most commonly used text formatting commands, which appear on the screen when you select some text in an office file and move the mouse pointer over the selected text. It helps us to quickly access the commands that you most often need while working with an office program. A mini toolbar also appears just above or just below the context menu when you right click somewhere inside an office file.

Live preview

Live preview is a new and exciting feature introduced in office 2007 that enables us to see the outcome of selecting an option from a drop down menu or a gallery prior to actually selecting the option. It makes us free from repeatedly trying options from a drop down menu or a gallery until you gets the option that you actually want to use.

Introduction of Microsoft Word 2007

                                            In today’s technology driven world, activities such as creating, managing and maintaining document have become integral part of our day to day business. The documents serve as a resource of information for an organization and help in business activities such as decision making, planning, and knowledge sharing and information analysis. Today even a small organization needs to create and manage documents. You can use a word processor to cater to your needs of creating and managing documents required for your day to day business. A word processor is a software application that helps create, modify and save a document electronically. When you create a document, you type some text into a word processor or any similar software application and save it on the hard disk of your computer. You can manage your documents by modifying or editing the text in a word processor and printing it, if required.

                                        The main advantage of using a word processor over a conventional typewriter is that in a word processor you can correct a typing mistake in the document without making a complete new document. Similarly you can make any other changes such as structuring the paragraphs and sentences in the documents. With a word processor you can send the document electronically across the world within few second. Finally when all the changes to the documents are made, you can get the print out of the document by sending it to a printer. Microsoft word is an example of word processor application. MS Word is very popular word processor in use today. You can create PDF (Portable Document File) and save into it.

Applying basic formatting

A simple looking document never captures user’s attention. In order to make it look attractive, you need to format the entire document. Formatting is a technique of making the document look attractive by performing countless operations on a document, for example by changing the appearance of the text and of the page. You can apply formatting to different parts of your text starting from a single character to an entire paragraph.

Working with style

One of the aims of introducing Microsoft word 2007 was to help the user spend less time on formatting and more time on writing. You can now format your text quickly and easily giving a consistent look and feel throughout the document with style. A style is a very powerful means of defining how the text in your document should look like. Once styles are defined, you just need to apply them on your text. The default styles in world include heading 1, heading 2, heading 3 and normal. With the help of style you need not have to choose options from any dialog box but just choose a style from the quick style gallery or through style window.

Using Find, Replace and Go to

You can use the Find option to search the word in the whole document and Replace option to replace one by one all the occurrences of the text in the document with some other suitable word. The Go to option helps in locating the page you want to view in the whole document provided you know the page number. Let us follow the steps to perform these operations as given below.

Printing word document

You cannot say that after the introduction of computers the paper work has been eliminated. We still depend on hard copies of documents. More over printing makes reading easier.

Working with graphics and tables

Introduction

                   The general notion that we people have about word processors is that they are used mostly for adding, manipulating and formatting of textual data. Apart from this word processors can be used for adding tables and graphical objects in textual documents. Word 2007 offers numerous extensive new features and tools to add tables and graphical objects such as Quick Tables and Smart Arts. Quick Tables are some preformatted tables styles that are available in Quick Tables gallery and Smart Arts are easily editable and formatted diagrams divided into different categories such as list, process, cycle and hierarchy.

Working with basic graphical objects

You can use broadly two types of graphical objects to enhance your document- drawing objects and pictures. Drawing objects include diagrams, curves, lines and shapes such as rectangles and circles. Pictures refer to graphics created from another file such as bitmap image, photographs and clip arts. You can use the Illustrations group under the Insert tab to add graphical objects to your document. Let’s now learn to insert graphical object in a document.

Inserting a Smart Art

The newly introduced smart Art graphics feature of Microsoft office 2007 combines’ text, predefined shapes and in some cases arrows and images into a diagram. The output that you get is a professional looking graphic object that can add value to your document. You can use a Smart Art to illustrate concepts under seven main categories: list, process, cycle, Hierarchy, relationship, matrix and pyramid. This feature helps you in creating a wide range of presentation graphics.

Working with Table

Tables organize and present related information in an organized manner. With the help of tables you can format the text, structure the document, and add a little bit of professional look to your document. You can create a table using different methods which are discussed in the following section.

 

 

 

Designing and reviewing a word document

Introduction

For a professional looking document, it is very important that the writer should concentrate on the designing aspects of the document by setting page margin, inserting page breaks and page orientation etc.

Inserting Header and Footers

Headers and footers are identifiers that appear at the top and bottom of a document respectively

Changing page setup

As you can change the presentation aspect of a document by making the text bold, italics and underlines in the same way you can change the page setup option as well

Applying Themes

You can very easily format your document giving it a professional and modern look by applying theme on it.

Spelling and Grammar check

Proof reading your document refers to examining the text against errors and grammatical mistake. Always make it a practice to proof read your document before handing it over to others. Microsoft Word comes with a number of tools to ensure that your document is nearly letter perfect. The tool available for checking spelling mistakes is called spelling and grammar checker.

Tracking changes within your document

When many people revise a document, it becomes really difficult to figure out exactly who made revisions to what. And most importantly it becomes impossible to know how the first draft looked like. In order to know the changes done to document’s text, Microsoft word offers the Track Changes command. When you turn on this command, any changes to the document are recorded in a different color for each reviewer.

Book mark

Create a bookmark to assign a name to a specific point in document. It helps user to reach the point easily. You can create hyperlinks to book marks to find it directly.

Footnote and Endnote

Footnotes and endnotes are used in printed documents to explain, comment on, or provide references for text in a document

Conclusion:

We can conclude that this article has given you lots of ideas about Microsoft Word application through practical methods.